Media access is available to national television and radio networks, local television and radio stations, recognized daily newspapers, news services, and racing publications, as well as other publications and internet sites that regularly cover motorsports and the sport of motocross.
There are two types of media credentials: Season and Single Event
• Season credentials are reserved for approved media personnel who will attend at least 6 of the scheduled events on the season calendar.
• Single Event credentials are reserved for approved media personnel who will attend less than half of the events throughout the season.
There are three levels of media access: Press, Photo and Video
• Press Pass: Issued to journalists and editorial staff; does not provide racetrack access.
• Photo Pass: Issued to photographers; permits access to the paddock and the racetrack.
• Video Pass: Issued to videographers; permits access to the paddock and the racetrack.
**Photographers and videographers are required to wear a series-issued video vest.**
Obtaining season-long media access for the Pro Motocross Championship will involve two-step process. First, all interested applicants must fill out and submit an application for review by MX Sports Pro Racing's Media Manager. Once submitted, each season application will be approved or denied based on thorough assessment of each proposed assignment. Upon approval, confirmed season media members must then complete a credential form and provide digital signatures for the MX Sports Pro Racing All-Event Release Waiver and Indemnity Agreement and the Communicable Disease Exposure and Infection Assumption of Risk, Hold Harmless, Release, Waiver of Liability and Indemnity Agreement.
POLICY
Eligibility: Applications must be submitted at least 14 days prior to the first event needed. Any applications received after this period will not be acknowledged.
Requests must include an assignment letter from an editor or publisher on behalf of the assigned reporter. Credentials will be issued to authorized personnel only for the purpose or providing timely coverage of the event.
Freelance reporters, photographers and videographers must be on assignment from an accredited media outlet/publication. The included assignment letter must declare this. Pure freelance assignments are not permitted.
Marketing and advertising representatives from approved publications, teams and sponsors will be credentialed only if on editorial assignment. Approval of these requests will be at the sole discretion of MX Sports Pro Racing.
Age Requirements: The minimum age for a Media Credential is 18.
Series Access: A season credential is valid at any Pro Motocross Championship event.
Proper Use: Credentials are specialty hard cards issued by MX Sports Pro Racing. Credentials must be worn at all times during events and only by the individual to whom it was issued. Presentation of a credential signifies to security that the bearer has signed the required releases and meets the qualifications for access into restricted areas. Unauthorized or improper use of a credential is prohibited.
Replacement: If your credential is lost, stolen or damaged, contact MX Sports Pro Racing's Media Manager immediately. Depending on the circumstances, a fee may be assessed for replacement.
PROCEDURE
Applicant Information: Complete the required fields in the online application and submit for approval. Make sure all information is accurate. The primary means of communication for additional correspondence regarding each application will be via email.
Outlet/Publication Information: Complete the required fields in the online application and submit for approval. Make sure all information is accurate. Additional correspondence during the review process may involve contacting the editor or publisher providing the assignment.
Assignment Letter: Upload the assignment letter from the editor or publisher of the accredited outlet/publication requesting the assignment.
Releases: Applicants must complete a MXS All-Event Release Waiver and Indemnity Agreement and a Communicable Disease Exposure and Infection Assumption of Risk, Hold Harmless, Release, Waiver of Liability and Indemnity Agreement. Releases must be signed electronically in order to process application.
Submittal: Applications must be submitted at least 14 days prior to the first event needed or will otherwise not be acknowledged.
Approval/Denial: Media credentials are approved and denied on a case-by-case basis, at the sole discretion of MX Sports Pro Racing. Series personnel may approve or deny media access at any time, for any or no reason, including inappropriate behavior or violation of event rules. Upon approval, a confirmation email will be sent along with details on how to obtain the credential.
Denied applications fail to fulfill a prerequisite for obtaining approval and are thoroughly reviewed. All denials are final.
Credential Pick-Up: Completed credentials from approved applicants will be available for pick-up at Pro Will Call at all Pro Motocross Championship events. Credentials will NOT be mailed. Proper identification must be provided in order to obtain a credential.
GENERAL INFORMATION
Appropriate Attire: Media are required to dress appropriately. Shirts and shoes must be worn at all times; sandals are prohibited. Inappropriately dressed media may be required to remedy the situation or face credential revocation.
Event Rules: Media members must observe all event guidelines and regulations. If unsure, please seek information from the Media Manager or on-site security personnel. Do not begin work as a media member unless you understand the event rules and regulations.
Event Information: Pre- and post-race press releases and race results are disseminated on a regular basis to media outlets and publications. Please contact the MXS Media Manager if you wish to be added to the distribution list. Additionally, printable, officially approved results, event schedules, entry lists, and more from throughout the season can be found by visiting www.AmericanMotocrossResults.com.
PHOTO / VIDEO RESTRICTIONS
Press Credential Access: Media Center and paddock viewing areas. No infield or trackside access.
Photo / Video Credential Access: Track infield, Media Center, and paddock. Photographers will be required to wear a series-issued Photo Vest and must keep a safe distance from the race course, or relocate as instructed by officials. Media approved for photography will receive a PHOTO Vest; Media approved for video will receive a VIDEO Vest.
**Access to staging areas, the starting line, and podium parc ferme will be limited to riders, mechanics, and select event staff. A designated media corral will be provided in front of the podium.**
Photographs: All photos taken are the property of MX Sports Pro Racing. Websites may upload still images from any event; however, these images may not be used for any commercial or retail purposes without the express written consent of MX Sports Pro Racing and the athlete(s) depicted. MX Sports Pro Racing reserves the right to request the removal of any unapproved photos from publication.
Video: Video recording of any kind is prohibited without prior written approval from MX Sports Pro Racing. Upon approval, video access is permitted both in the paddock and on the racetrack. All recorded footage is the property of MX Sports Pro Racing. Any media taking video without approval will forfeit their credential, and the footage will be confiscated. MX Sports Pro Racing reserves the right to request the removal of any unapproved videos from publication.
Videos featuring footage captured at the races cannot contain more than 1 minute of race footage per 3 minutes of video. Any produced videos violating this guideline will be subject to removal and media access privileges may be revoked.
TRACK ACCESS POLICY
Only approved Photographers and Videographers are permitted track and infield access. No other Media are permitted track access.
The following policies apply to Media granted track access privileges:
Media Vests: Media with infield access must wear the vest and credential issued by MX Sports Pro Racing at all times while accessing the infield.
Media Safety Meeting: Media granted track access must attend a mandatory Media Safety Meeting Saturday at 7:30 am (event local time) in the Media Center to receive instruction on track crossings, safety expectations, etc. Media vests will be distributed following the Safety Meeting. Any media that misses the meeting may lose the privilege of infield access and the issuing of a vest, determined at the sole discretion of the MX Sports Pro Racing Media Manager.
Safe Distance: Media track access is limited to those areas where Media can safely capture images without endangering either themselves or event competitors. Accordingly, Media are prohibited from standing in or on the edge of the race track or “otherwise interfering with the race” and must maintain a safe distance from the designated edge of the track surface at all times.
Start Line: Media are restricted from the area behind the Start Gate at all times. Additionally, Media are restricted from the area in front of the Start Gate once the Moto Board is displayed. Media are further prohibited from accessing areas directly to the inside or outside of the Start first turn, and once authorized to cross the track in the first turn immediately after the Start, must first ensure that all competitors have successfully left the Start Gate and completed the first turn before crossing the track.
Podium Parc Ferme: Media access at podium parc ferme is permitted, but does include restrictions to the proximity of the awnings behind the podium that is designated as a rider recovery area. Under-tent access is only granted to athletes, team personnel, and members of the broadcast team. Moreover, it is important to note that access to the front of the podium is limited and communal courtesy should be observed amongst all members of the media looking to obtain images of the podium ceremony.
Track Access Map: Media are prohibited from crossing the race course during active competition (including practice) other than at designated media crossing areas. In the unlikely event it is imperative to cross an active or “hot” race track, media are expected to do so only in areas that provide adequate opportunity to safely cross the circuit without impeding the on-track activity and only when safe to do so. Media will be provided with a Media Track Access Map, indicating the locations of the designated approved media track crossing areas, during each Media Safety Meeting on Saturday morning.
Restricted Areas: Media are prohibited from accessing areas of the track where the course design would place them within areas such as jumps and jump landing zones or where they are unable to continuously see or be seen by oncoming riders.
Interference: Media may not stand in front of or otherwise block any TV camera or sponsor signage. Media are expected at all times to conduct themselves in a safe and professional manner and may not impede in any way the activities of race officials, track workers or TV camera operators.
Outside Assistance: Media are prohibited from signaling, cheering on, or assisting riders from the infield.
ON-SITE INFO
Pro Will Call: Located at the Rider Services Center near the main entrance at each event.
Hours:
Friday: 9:00AM to 5:00PM (event local time)
Saturday: 7:00AM to 2:00PM (event local time)
Media Center: Open to all credentialed Media. Services include: working internet connection; access to race information (event schedule, entry lists, results); live timing and scoring monitor; live television feed; complimentary beverages and lunch on race day.